1. Introduction
Agile Release Limited (Company No. 13237670), trading as EasyTaxer, with its registered office at 7 Larkshall Road, London, England, E4 7HS ("we," "us," or "our") is committed to protecting the privacy and security of your personal and financial data. This policy explains how we handle your data when you use our Making Tax Digital (MTD) Income Tax software.
2. Data We Collect
We collect the following types of information to provide our tax submission services:
- Identity Data: Name, business name, email address, and contact details.
- HMRC Identifiers: Your National Insurance Number (NINO), Unique Taxpayer Reference (UTR), and Government Gateway credentials (processed securely via OAuth).
- Financial Data: Income records, expense receipts, bank transaction details, and tax liability calculations.
- User Content: Supporting documents (PDFs, images) you upload via our secure messaging or storage features.
3. How We Use HMRC Data
Our software integrates directly with HMRC APIs to help you comply with UK tax law. We use this connection to:
- Retrieve your current tax obligations and liabilities.
- Submit quarterly updates and end-of-period statements on your behalf.
- View your tax calculation and payment history.
Authorization: We only access your HMRC data after you provide explicit authority via the official HMRC OAuth 2.0 authentication process. We do not view or store your Government Gateway password.
4. Data Storage and Security
We take the security of your data seriously and employ multiple layers of protection:
- Encryption in Transit: All data transmitted between your browser, our servers, and HMRC is encrypted using TLS 1.2/1.3 (HTTPS).
- Encryption at Rest: All personal data, financial records, and uploaded files are stored on encrypted storage volumes using AES-256 standard encryption (LUKS).
- Data Location: Your data is securely hosted in data centers located within the United Kingdom/European Economic Area (EEA) (via IONOS Cloud).
5. Data Sharing
- HMRC: We share your financial data with HM Revenue & Customs (HMRC) solely for the purpose of fulfilling your MTD obligations.
- Third Parties: We do not sell, trade, or rent your personal identification information to others.
6. Data Retention
We retain your tax records and user account data for a period of 6 years plus the current year, in alignment with UK tax record-keeping requirements. You may request the deletion of your account and associated data at any time by contacting support.
7. Your Rights
Under the UK GDPR and Data Protection Act 2018, you have the right to:
- Access the personal data we hold about you.
- Request correction of inaccurate data.
- Request deletion of your data ("Right to be forgotten").
- Withdraw your consent for HMRC integration at any time.
8. Contact Us
If you have any questions about this Privacy Policy, please contact us via the support feature within the application or email us at: info@easytaxer.com